Executive Role – Secretary

The Secretary maintains all official club documentation including the charter, constitution, officer lists and membership rosters.  He/she also schedules and documents the minutes for Executive Meetings.

Club Constitution and the Standard Bylaws of Toastmasters International:

Toastmasters Club Constitution for Member Clubs, Article VII: Duties of Officers, Section 5

The club secretary is responsible for club records and correspondence. The club secretary has custody of the club’s charter, constitution, and bylaws and all other records and documents of this club; keeps an accurate record of the meetings and activities of this club and of the club executive committee; maintains an accurate and complete roster of individual member; and transmits the same to the successor in office. The club secretary provides notices of meetings as required by this constitution, and immediately notifies World Headquarters of Toastmasters International of any change in the roster of individual members. 

Secretary Responsibilities:

  • Take notes
  • Maintain files
  • Report New officers